Managing News

To edit the following topics:

  • project updates

  • announcements

  • for sale

  • unplugged

These are all news stories that are managed using the News page at the bottom of the Pages menu.

  • To add a news story go to the News Page and click the plus at the top, you can also duplicate a current news story by opening it and clicking duplicate

  • All news stories must have

    • Category - the categories have already been created, you just need to select from the list, this determines where the story shows on the main page.

    • Tag - when you tag a post, it will show on the page specific page you tag when you click on the title. In order for a notification email to go out about your post you must add the tag “Notify” with a capital “N.”

    • Thumbnail - using the image editor make sure the image is cropped to 1x1

    • Excerpt - this is the short description that will show on summary pages, please keep this about 1 line. This is also the information that will be included with the notification email.

Managing Events

All events are managed in the Events link in News section of the Pages menu

  • To add an event go to the Events Page and click the plus at the top, you can also duplicate a current event by opening it and clicking duplicate

  • All events must have:

    • Category - Select the “Event” category at the bottom of the front page.

    • Dates - Note the start and end times as well as the dates.

    • Featured - Check this box on the second tab to be sure the event will show in the list on the home page.

    • You can add an image (for example a screenshot of the planned outage letter that went out to customers or a copy of the event’s invitation) for more information about the event.

Managing The Slideshow

  • Edit - view the slideshow on the home page, click edit in the top left then click “edit” again on the smaller menu that appears when you hover over the the slideshow itself.

  • To add a new photo/slide - click upload images or choose the plus sign to search for an image, choose an existing image, or upload a video.

  • Edit Title/Captions - hover over the image (do not select) you want to edit and click the leftmost icon in the popup (the gear or cog) enter the title of your slide and below in the “write here…” enter a brief description of your slide (keep it to 2-3 lines).

  • Add a Link - hover over the image (do not select) you want to edit and click the leftmost icon in the popup (the cog), add a clickthrough link and then select the tab you want to link to “content” “file” or “external” link. For an existing file, choose from the list and for an external link copy and paste the URL.

  • Linking to a Blog Post - go to the blog post page, grab the link from the URL bar without the domain (e.g. /news/grays-harbor)

  • Ordering - drag the images into the order you want

Add Notification (flag lowering)

To add a bright red notification create a text block, enter your text, then highlight your text and select the the “code” format instead of “normal”.

Updating Extension Directory & Cell Phone Directory

There are links below to network files (instead of uploading PDFs) for both the Extension Directory and the Cell Phone Directory. This way, the files can not be seen when not on the PUD’s network. Human Resources is currently responsible for updating these files and saving the most current version in the location provided by I.S. so that the following links will work:

  • https://inside.masonpud3.org/PDFs/DirectoryCellPhoneAndPagers.pdf

  • https://inside.masonpud3.org/PDFs/DirectoryExtensions.pdf

How to Add a New Employee

The contact info link is automatically added based on the users name, the link searches for their info by name on the Active Directory through I.S., so there is nothing you need to do (as long as the name matches).

Links to Internal Network Locations

If a link to an internal Mason PUD 3 network location doesn’t work, try adding the extension .masonpud3.org to the end of the domain name to identify what network or site the file is located on. For example this link didn’t work: http://51215dbs/cgi-bin/index.cgi but by changing it to this: http://51215dbs.masonpud3.org/cgi-bin/index.cgi it now works.

How to Update a Policy or Form

Open/click on the Policy/Form button on front page. Search for policy/form you are updating and select “edit” from the pop up menu. First you want to remove the old policy/form. To do that you must highlight the title of the Policy and click on the link symbol in the menu above and choose “remove.” Additionally, you will need to hover over the photo and choose “edit” from the top menu and click on the “design” tab. Below, you will see the “image link” and “click through url” - choose the gear icon to remove the old policy/form by uploading the new policy/form. The “upload file” option is listed at the bottom so you’ll need to scroll and click “upload file.” Choose the new file from the server and click “open” to upload. Then select the policy/form you uploaded from the list and make sure it has a check mark. Make sure the “open in new window toggle is switched on bottom right. Then click “save” in the top left corner. On the next screen choose “apply” (that updates the policy on the photo only - next you’ll need to update the title) To update the title highlight the title again and click the link icon from the top menu again and then the gear icon. Choose file from the left menu and select the newly uploaded policy from the list (making sure the check mark appears) Then select “save” and “apply” - Finally, you’ll need to save all of your work by choosing the save button in the top left corner.

How to Add a New Policy or Form

Open/click on the Policy/Form button on front page and click “edit.” Then click on the bubble/line to add a new policy by selecting the “collage” image layout. It will be big to begin with but we will fix that. You can search for or add an image related to the new policy/form you are adding. Write the title of the Policy/Form on the “write a title here…” space. Then in the description add all of the key search terms separated by commas. To upload a new Policy/Form, select the “design” tab above the small photo and choose “on image” from the drop down under “Image Link” and then select the gear icon under the “clickthrough URL” field.

Select “File” from the menu on the left and scroll and click “upload file.” Choose the new file from the server and click “open” to upload. Then select the policy/form you uploaded from the list and make sure it has a check mark. Make sure the “open in new window toggle is switched on bottom right. Then click “save” in the top left corner. On the next screen choose “apply” (that updates the policy on the photo only - next you’ll need to update the title) To connect the uploaded policy to the new title highlight the title and click the link icon from the top menu and then the gear icon. Choose file from the left menu and select the newly uploaded policy from the list (making sure the check mark appears) Then select “save” and “apply”

You’ll need to drag your new policy/form to its new location and move things around until they fit. You can add/delete spacers to help at the end.

Finally, you’ll need to save all of your work by choosing the save button in the top left corner.

 More Help on Managing the Intranet

https://support.squarespace.com/hc/en-us/categories/200204575