New Business Hours Beginning - Monday, May 2

If you haven’t done so already, today would be a good time to make changes to the following:

1. EMPLOYEE VOICEMAIL MESSAGE

Consider updating your voicemail to include the new hours. This way if someone calls you on a Friday, they won’t be expecting a call back. Our hours will be listed on the District’s phone system so it’s not necessary, but this will cover you in the situation someone dials your extension or direct line.

2. EMAIL SIGNATURE BLOCK

Consider adding the new business hours to your signature block for a period of time until the new hours are widely know.

3. OUT OF OFFICE REPLY

If you are someone who regularly receives outside emails on Fridays and/or the job you do is time sensitive and requires immediate responses, consider turning on your Outlook “out of office” reply on Fridays for a period of time until the new hours are widely known. This is really not a necessary option as it is a very manual process and would have to be done each Friday, but could be beneficial for some unique scenarios. If you choose do do it, it could says something like:

 “Thank you for your email. Our offices are closed. I will be able to return your email during regular business hours Monday-Thursday 7:00 a.m. – 5:30 p.m.”

4. NEW HOURS TEXT BOX

You can use text box for multiple purposes. Copy & Paste it into an email, letter, or other correspondence whenever you need to communicate our regular or new business hours

5. LETTER TO VENDORS

Use this tool if you regularly deal with vendors/partners and want to give them a heads up of our new hours.

if you need help communicating the new hours, or have questions about any of the above information contact Lynn Eaton lynne@masonpud3.org.